Cherry Lan Systems presents The Filer, the answer to comprehensive office management solutions. This Virtual filing cabinet allows for an infinite number of file folders and files. It is totally customizable to fit your needs. The Filer allows the incorporation of any type of electronic computer generated file format to be stored within the program such as, scanned documents, audio files, text files, word documents, and video.
Today’s electronic document management systems are intricate and complex. The Filer is a user friendly document management system that allows for complete flexibility and customization of electronic file structures and ability to archive data management. Each file imported into The Filer is copied rather then moved for redundant archival backups. Administrative paper work, reports and any electronic file can be stored or scanned into the filer for future reference at a click of a button. The Filer allows for easy access to any file within a single application and eliminates the user of having to physically retrieve and replace back in the cabinet.
The Filer increases work flow productivity which allows all users to work on a file at the same time with security clearance. In today’s fast paced society The Filer will provide your office, business, large to small companies the ability to handle files much more proficiently.
Features
- The Inbox facilitates inter office communication, that allows the sending of any document.
- Batch scan capabilities that makes scanning multiple documents easy.
- Append and attach any document to add pages or to make individual pages into separate documents.
- Keyword search using built-in OCR (Optical Character Recognition) capabilities.
- Notes can be added to both indexes and attachments for future reference.
- History is kept for every cabinet, index, folder and attachment, to track changes made and by whom.
Benefits
- Productivity Increase
By reducing the need to go to a file cabinet to retrieve the paper file. You can effortlessly retrieving any file, from any pc, at any time. - Reduce Physical Storage Space
All files can be turned in to digital copies and stored in The Filer this includes any scanned images, video files, audio files, text documents, virtually anything that can be stored on your pc can be filed in The Filer for quick access directly from your desktop. Therefore all your paper copies can be stored off site to further increase security of documents and redundancy in archival backups. Also all files are copied to The Filer leaving the original document intact. - File Management
Infinite Cabinets, folders and files can be created in a matter of moments. Images can be stored in more than one file and be used by more than one person at a time. - Security
Multi level security can easily be set. The Administrator is able to set varying levels of security and access at the index and folder levels. Other users may have edit capability, view-only or be locked out entirely. - Location
Your original document will remain in the program that it was created in and a copy will be kept in the filer. This makes backing up your files automatic. - Retrieval
With The Filers filter feature you can easily narrow your search down to find any document you need. Keywords can be added to all index fields to aid in retrieval of like documents. - Email
The Filer generates Emails directly from the program, simplifying the progress by not having to leave The Filer to process your email. Also each assigned user on a network has the ability to send and receive directly in the Inbox located in The Filer which would allow one person to be able to scan in directly to each individual’s inbox reducing the number of times a paper has to be handled.
Related Topics